Time tracking software
The Role of Time Tracking Software in Management
January 5, 2023
8 mins to read

The Role of Time Tracking Software in Management

Managing your time wisely and tracking how employees spend their working hours is important as a business owner. This allows you to make the most efficient use of resources, improve employee productivity, and monitor where your company's time is being spent. Smart decisions are based on real data, not assumptions, and there is no better way to get this data than by analyzing time-tracking statistics. When combined with time tracking systems, businesses can resolve issues related to the misuse of time in the workplace.

Are you managing your business effectively? Chances are, you could be doing better. One way to transform your business is to start tracking employee productivity.

Productivity tracking isn't just a necessary evil. It provides crucial insights into how your company runs. Here are ways that tracking employee productivity can improve your business:

  • Get visibility into where your employees spend their time
  • See which employees are slacking off or working overtime
  • Understand where bottlenecks are occurring in your workflow
  • Find out which projects are taking up the most employee hours

A time tracker is critical to the success of any business. It can help you understand the amount of time you and your team spend on each project, and you can ensure you are making money and hitting deadlines. It also lets you see which areas of your business are most efficient and where improvements can be made. Time tracking is like an X-ray vision for your business — it brings crucial insights that help you succeed!

What Is Time Tracking?

Time tracking is the process of tracking the time of your employees. This is how you learn how much time was spent on a particular task and project overall.

There are plenty of different ways that help keep track of how much employees work. You can have them clock in and out. Also, you can have them track their hours on a certain project. Whatever method you use, it's important to be consistent to get accurate results. After experimenting for a while, you'll find the best way to track time at work.

There are many benefits to tracking employee hours. For one, it can help you see which employees are putting in the most effort. This is valuable information when it comes to things like raises and promotions. Additionally, tracking employee hours can help you identify issues like excessive overtime or missed shifts.

Productive worker

The Most Important Benefits of Time Tracking Software

Billing customers by the hour may not require filling out timesheets, but many companies that use fixed fees instead still include timekeeping in their work process. Why? As mentioned before, timesheets provide management with essential data and insights on business processes and productivity dynamics within teams. In addition, timekeeping also has benefits for the personal performance of each employee.

Billing Your Clients More Accurately with the Help of Daily Time Tracker

To improve your business and boost profitability, it is essential to keep track of where your time and money are going. This includes quantifying your marketing efforts, tracking client payments, and monitoring expenses for things like rent, office supplies, and other fees. By doing so, you can identify areas where you may be losing money due to inefficient workflows, overstaffing, or late payments. Implementing changes in these areas can help increase your bottom line. And if you track the time, you can see where you can squeeze in another project to boost the revenue.

Tracking on time can help you solve the above-mentioned common issues in the next ways.

Inefficient Workflows

Many factors might lead to inefficiencies in workflows. One of them is a lack of knowledge about where team members' time is being spent. Without this knowledge, it is difficult to identify and correct the bottlenecks in the system.

In one example, a developer on a team may be assigned several tasks and work 50 hours a week while a part-time developer is waiting on assignments. This situation indicates that there may be staffing issues or problems with the project plan. Are your project timelines off, or do you need more developers to keep up with the amount of work? Either way, this can cause a build-up of projects that reach the developer stage simultaneously. By taking a closer look at the steps before developing, you can figure out how to improve your workflow for a smoother process.


Does your team have the right number of people working on each project? You can find out by tracking how productive each person is. This way, you can tell if all the resources that are associated with the project match the amount of work and scope.

You can also identify underutilized team members and reassign them to different projects if you need to do so. Some of the popular software options provide activity rates that give additional context to time tracking data.

Team work

Timely Payments from Clients

It's no secret that among many business challenges, there is a prominent one — getting paid on time by clients. But did you know that there are time-tracking tools that can help with this? Most of the time, tracking software solutions can be integrated into your working process so you can manage invoices as well as reminders from the working dashboard. This will simplify things and help you get paid on time.

Don't go over and over your emails again and again. You'll have a record of when the invoice was sent and whether it was opened or paid.

Services Fees

As a business owner, you must ensure you can get the most profit regarding employee productivity. One of many ways to achieve this is to pay attention to which applications your employees are using and whether or not the subscription fee for these programs is actually worth it.

There are some tools available that allow you to see which apps and URLs are visited while employees are tracking their time.

Also, no doubt, automating certain tasks can free up valuable time for team members. However, it's also important to consider whether or not a given task is actually worth automating.


There are many benefits to tracking employee productivity, including hiring remote employees, freelancers, and contractors. Doing so can dramatically reduce your company's overhead expenses. With the right tools in place, working remotely is a viable option for many businesses.

Most companies understand the advantages of remote work by now. Giving up office space and associated costs may seem less risky than in the past. However, some challenges still come with managing a remote workforce. Productivity tracking can help you overcome these challenges and take full advantage of the benefits of working remotely.

Estimating More Accurately with the Right Time Tracking System

Many people believe that tracking their work hours can help improve transparency and trust within an organization. And while this may be true to some extent, it's not the whole story. The boss's micromanagement or the constant feeling of being micromanaged can happen to anyone at any work — even with remote work.

With modern technology, managers can stay in the loop and know which projects their team is working on without needing constant updates. Employees can feel trusted and empowered in their roles and won't need to report back as often because there is already built-in visibility into how projects are progressing.

Further, when everyone in an organization tracks their work hours, there is a level playing field where everyone knows and plays by the same rules. All of this helps create more trusting relationships overall.

The time tracking process is essential for keeping tabs on employee productivity. However, letting employees know what information is being collected is just as important. Tools like Wobbly build trust between employer and employee by clarifying that the employees start or end their clocks or add the time manually. It is important to notify your employee if you plan to take screenshots of their screens. Some software does it, and some don't. But you need to make sure that everyone has access to their data.

Bottlenecks can often go unnoticed until they cause major problems like a backlog of work or missed project deadlines. This can lead to disgruntled customers, unhappy team members, wasted time, and lost revenue. By identifying and addressing bottlenecks early on, you can avoid these costly consequences

Are you wondering whether your workflow might have a bottleneck? Take a look at the following signs to see whether this might be the case:

  • Tasks often get stuck in a particular department, especially in quality control.
  • You encounter delays when you assign tasks to specific team members
  • Some team members or even departments can be busy all the time, while other employees can chill most of their working time.

These are all indications that your run's process could be working more efficiently. Time tracking can help you identify underutilized and overloaded team members

Making Sure the Time Tracker Helps Manage the Team

Do you ever feel like you're not accomplishing as much as you'd like during your work day? You're not alone. The average worker can be productive only for around 2 hours and 30 minutes during an 8-hour workday. But there is hope! By tracking your time, you can learn from your habits and make decisions that will help increase your productivity.

But remember that time tracking is not about following your unrealistic expectations in front of you or your team. It's about understanding how you spend your time and making changes accordingly. When you track your team members' time, you understand and see how long it takes them to complete one assigned task. This helps plan timelines to be more accurate and manageable.

So next time you're feeling frustrated with how much you're getting done at work, remember that time tracking and task management can help you figure out a plan to improve your productivity.

Time Tracking

Making Sure the Projects Are Profitable

Don't you hate it when you're rushed? It's the worst! You feel like you can't do your best work when you're under pressure. But that's exactly what often happens when you give marketers hours to complete a project that could take days.

Accurately recording how long past projects took can provide you with a better basis for further development.

When preparing an estimate, you may be tempted to ask team members how long a task will take. It's easy, they're sitting next to you, or they're on Slack. However, instead of dragging them out of work, you can use time tracking data to recall previous projects and guess hours. Refer to similar projects you have completed in the past to understand how much time it will take the team to finish this new project.

The such approach saves you and your team a lot of unproductive back and forth. Not to mention the blame later if the estimates end up wrong.

It's no secret that things don't always go according to plan. There's a term for it - the planning fallacy. This phenomenon occurs when people underestimate the amount of time it will take them to complete a task.

For example, you and your team may have estimated that the task would take up to five weeks to build a new website. However, as the project progressed, you realized that implementing all the features you wanted would actually take twice as long. Then, one of your front-end developers got sick, which overloaded your other developer and further pushed back the timeline.

These types of setbacks are unfortunately all too common.

How to Pick the Best Time Tracking Software for Your Business

With so many software options that are available all around, it can be hard to pick the one for the needs of your team. You can keep in mind the following three ideas when picking a time tracking tool.

It Must Be Easy to Use

As your business grows, you'll need to introduce new software to keep up with the demand. This can be a daunting task, as there's always a learning curve with new software. But it's important to choose software that will help you to work easier and smarter in the longer run.

Time tracking methods are an essential part of any business operation. You need to be able to track how much time is being spent on tasks, so you can assess where improvements can be made. But when you're choosing a time tracking tool, it's important to consider whether it is easy for your team to use. The last thing you want is so complicated that no one wants to use it.

Another factor to consider when choosing time tracking recording software is customer support. Does the company offer helpful articles and videos? How responsive are they when you have questions or encounter problems? Superb support from the customers can make a difference when using new software.

Take the time to research your options and choose time tracking software to meet the expectations and general needs of your business while also being easy for your team to use.

As you research different time tracking software options, be sure to read customer reviews to get a sense of the quality of customer support. Some tools include live chat functionality, which can give you an idea of estimated wait times. Comparing these features can help you determine how difficult it might be to get in touch with someone should you need assistance.

In addition to simplicity, look for automation that meets your company's specific needs. For example, does the software remind you to track time or to stop tracking when there is no visible activity? Does it include scheduling so you can instantly see whether shifts are started late or left early?

These are all features that can simplify complete time tracking. Keep an eye out for them as you evaluate potential new time tracking solutions to ensure the one you choose will be easy for all to use.

Happy worker

It Must Have All the Necessary Features

Before you sign up for any employee complete time tracking solution, it is important to sit down and think about exactly which features you need. It is much better to have one comprehensive solution than to try to piece together different apps and resort to using spreadsheets to get all of your information into one place.

Do you need a way to track employees' time? Or would you also like to be able to create project budgets and manage payroll? Make a list of all the features you want where you place the most crucial ones on the top of the list so that it will be easier to compare your options.

There are many time tracking solutions available that offer businesses a range of features to improve productivity, time tracking and invoicing, and project budgeting. Some of the necessary features to look for include the following:

1. Productivity is beyond daily and weekly totals. Look for a solution that shows employees' actions while they track time.

It can include activity levels, software and URLs used, and optional screenshots to provide more context for timesheets if you don't trust your employees. However, employees increasingly value privacy, and companies shut down such an approach until there is no other option.

An excellent option for managers could be real-time reports that show which tasks and projects are in progress. It makes communication easier and workflow more sustained. Plus saves lots of time as you don't need to wait for an answer or don't need to distract your workers.

2. Invoicing is to save time on manual exporting and sending of invoices. Look for a solution that automates this process. Some time tracking examples can generate line items and calculate totals based on hours worked and bill rates that you set for different team members.

You can also stop overthinking about the invoice as soon as you’ve sent it to your client. You can always visit the Invoice page to check its status: awaiting, reviewed, paid, or overdue.

3. It’s crucial to plan the resources as it helps manage your budget, meet deadlines, plan and distribute the workload among the specialists, and conduct fast rotations. You can also track employees’ vacations, sick leaves, holidays, etc.

Basically, you get all the data to continue working smoothly and happily. As time management is an essential part for both business and employees, with time tracking options like Wobbly, you can make sure everyone is in a good spirit, having fun with their tasks, not overworking, and bringing profit to the company.

4. Automated reports are another great feature to look for in professional tracking software. With this kind of report, managers and HR specialists can easily understand and analyze the working process of the team or a particular employee. Check the specialists' workload to see whether they have a stable amount of tasks, do they overwork, or maybe need more tasks to fulfill their potential. You can also check if some specialists overwork in the evening or during weekends — in this case, you might want to delegate some of their tasks to others or check whether this is their choice and they are fine.

Such data also helps during retrospectives with your team and individuals as you can clearly see how you can plan the next project, so everyone has enough time to achieve work-life balance and do superb work on time.

5. Payroll management is an important consideration for any business. The ability to track time and automate payments can save a lot of hassle and worry. The best software allows you to generate reports regularly, making it even easier to keep on top of your payroll.

It Must Integrate with Other Software You Use

Time tracking is an important consideration for any business. Plenty of time tracking solutions are available, and deciding which one to use can be challenging. Before signing up for a specific solution, check whether the software integrates with the necessary software, so you don't have to change anything later.

As you evaluate time tracking options, keep in mind your business's various software applications. For example, software development agencies might benefit from tools that integrate with GitHub. On the other hand, sales teams need a tool that integrates with the CRM software their sales reps use. Likewise, customer support teams should look for time tracking solutions that integrate with their help desk software.

Finding a staff scheduling tool with the right integrations can save time and money in the long run.

How Can Daily Time Tracker Wobbly Help You Track Time?

Many time tracking tools are available, but we believe that Wobbly is one of the best. Wobbly has been designed with transparency, control, and user data in mind. Began as a solution for a team of more than 100 developers, Wobbly was a great tool to track time, so the team decided to release it for public use. This solution is perfect for both teams and managers as it is transparent, doesn’t violate privacy, and provides data that helps grow specialists and the company. Wobbly was made to make the time tracking experience easy, productive, and friendly.

Also, the price plan is oriented toward small companies, as you don’t have to pay extra money to add new people to the Wobbly system.

Wobbly is easy to use while providing detailed and valuable benchmarks. Users have control over their work time and can always delete time and data attached to it. They also receive alerts when the timer is running.

Some of Wobbly's key features include:

  • Transparency: it is clear how Wobbly works and what is being tracked
  • Control: users have control over their work time
  • Access to data: users can easily access all their information

Here are the best Wobbly features that might help your team and your work.

Wobbly welcome page

Time Recording System

Lots of different time tracking systems are available, each with its unique set of features. Some of these solutions let you start and stop the time tracker easily, edit working hours after you've finished the work, access reports to understand how different long it took to complete specific tasks, create invoices, and export data. Others may simplify your business processes by streamlining your time tracking. No matter what your needs are, there is sure to be a labor time tracker that can help you out.

Wobbly has a user-friendly interface where you can start time tracking and adjust hours if something went not as planned. You can also add up time later if you forgot to start the timer or lost the time count.

Wobbly time tracker

Resource Planning with Labor Time Tracker

Are you using paper timesheets and paper schedules? There's a better way! Wobbly streamlines the process by allowing you to plan and schedule every part of your team's life to ensure everyone has enough tasks and time to rest. The time track is essential when you see that some of your developers lack tasks while others continue working at home. And even if you can't change such situations instantly, the Wobbly data can help you to plan your future projects considering the workload.

Also, it is helpful to plan the workload and holidays, as you can see the information when your employees are on vacation or sick leave.

Wobbly resource planning

Time Reporting with Time Tracker

Are you curious about how much time the employees are spending on various tasks and projects? Do you want to check in on progress and ensure that things are running smoothly? Wobbly's detailed time reports can help. You can filter them by date, team member, project, and client and see them in real-time to understand the working process of your team.

Some of the work time reporting data you'll have access to include:

  • General: Stay updated on time & activity per project or task, weekly time worked, and manual time tracking edits.
  • With such a wealth of information at your fingertips, you'll be able to keep a close eye on all aspects of your team's performance.
  • Invoice: Get an update on the client and team invoices, including totals, paid, outstanding, and past due.
  • Schedule: See how much time your employee spent working.
Wobbly summary report

Invoicing with Time Tracker

Are you manually creating invoices by adding up timesheet hours or doing calculations yourself? This could delay how soon your client receives the invoice and, consequently, how soon you get paid. Not to mention, you might miss out on getting paid for hours put in due to human error. Furthermore, an invoice that is too vague or unclear could result in clients questioning what they are paying for. In other words, nothing good can come from manual, time-intensive invoicing.

This is why Wobbly makes it easy to generate professional-like invoices quickly. You only need to set up a client once and then can select them from dropdown options when creating every future invoice. Besides, the invoice generator is free to use and you don’t need to register to use it.

Do you always feel stressed when it comes time to send out invoices? Well, worry no more! With the Wobbly feature, you can easily generate line items by simply selecting the project, timeframe, and team members who should be included. You can also include expenses and exclude non-billable time with ease. You also get notification to create an invoice when it comes time to make one. So when it's finally time to send that invoice off, you can do so with confidence, knowing that everything is accurate and clear for your client.

Wobbly Invoicing

How to Use Time Tracking Data to Boost Office Time Tracking?

Time tracking software provides different superb advantages, including the opportunity to see how you're spending your time and where you can improve. Wobbly's data-driven approach gives you even more insight, helping you optimize your productivity.

Understanding Team Roles Better with Time Tracking Report

It can be tough for a manager to keep tabs on everything their team members are doing every day. There are several reasons why this can be challenging. For one, it requires an understanding of not just what each team member does but also what they could be working on any given day. This level of detail and accuracy is necessary to put together realistic project estimates, for example.

Fortunately, there is a time tracking example like Wobbly that makes it nearly effortless to accomplish this. With Wobbly, you can see which tasks team members are currently working on and how long each task takes. Each employee has tags that you can check to see who does what. Besides, you can sort out all the employees based on those tags. This provides valuable insights to improve the general efficiency of your whole team.

Planning and Forecasting the Future Projects Better

The way we estimate work can have a big impact on our ability to plan and execute effectively. All too often, estimation errors lead to poor planning and inefficiency.

One way to improve estimation accuracy is to use data from previous similar tasks. This gives us a more accurate picture of how long something will take and helps us avoid potential problems down the road.

Here are some ways to use time tracking benefits to help with your workload planning:

  • Compare estimates and actual data for previous periods to see where estimates went wrong and why. This can help you omit making the same mistakes in the future.
  • Use actual figures for previously performed works as a ballpark figure for future estimates for similar tasks. This will give you a more accurate starting point for your estimations.
  • Analyze overtime data and compare scheduled and actually worked hours to see if there are overstaffing or understaffing problems in any parts of the workflow. This can help you fine-tune your staffing levels to be more efficient.

There is no perfect solution to estimating and planning for all eventualities, but keeping time track of time data from previous periods can give you a good starting point. Knowing how much work was accomplished in specific periods can help you understand your team's capacity and plan for future projects accordingly. Not everything can be estimated based on past results, and unforeseen events will always happen. But by allowing some flexibility in your estimates and monitoring the estimated/actual time proportion throughout the project, you can stay on top of things and deliver a successful outcome.

Increasing the Accuracy of the Process

The way we process data needs to change. Too much manual work leads to calculation errors. We need to automate the process to get accurate figures in less time.

Collecting timesheet data allows us to get an accurate picture of billable totals and payroll amounts. Automating the calculation process not only frees up employees' time but also avoids potential mistakes. This benefits all parties involved in the work process:

  • Companies that bill for their work based on timesheet data will no longer be under-billed.
  • Customers who pay for services by the hour will have a clear and transparent understanding of what they are paying for. This also helps improve relationships with customers, as it adds clarity and transparency to the cooperation.
  • Accountants will spend less time on manual data processing.
  • Manage the work thanks to the PDCA model that Wobbly helps implement into your work. You can plan resources, track time and tasks, analyze the reports, and upgrade the working process.

Knowing the Most Efficient Employees via Time Tracking System

Not all employees are created equal. Some workers are more efficient than others, and quantifying this difference can be highly beneficial. By measuring your team members' efficiency, you can:

  • Reward high performers
  • Motivate average performers
  • Train or reassign under-performers
  • Omit burn-outs as you can check the employee’s daily workload

An office time tracking tool will tell you how long it takes different team members to complete comparable assignments. For example, you may find that some people spend more time doing specific tasks. And even when it seems like you could reassign the task to someone who does that faster, you should check that the person could be more efficient.

Time tracking reporting is just one way to measure employee productivity for employee time reporters. Another common method is to time track production counts (such as sales, keystrokes, or units produced). You can achieve this by calculating the amount of time involved in each task.

This system is not foolproof, but it provides valuable data on employee productivity. By tracking both production counts and personnel data (such as work attendance, hours worked, and absenteeism), employers can get a more complete picture of their employees' performance.

Inspiring Your Team to Do More and Do Better

It can be tricky to establish productivity baselines when team members are doing different types of work. However, there are a few ways you can do it.

One way is to compare current performance to past performance. For example, say one of your employees has historically produced two daily designs. But now she's averaging 2,5 designs per day. This increase in productivity is a good indicator that things are improving.

Another way to establish productivity baselines is by using badges or other incentives. These can help stimulate healthy competition and motivate your employees to achieve their assigned metrics.

So, next time you try to figure out how productive your team is, keep these tips in mind!

There are plenty of things for you to do to become a great employee. You can become more efficient, productive, and dependable. These are all important qualities that employers search for vigorously in their employees.

One way to become more efficient is by meeting your daily activity goals. This will show your employer that you are dedicated to your job and that you can complete tasks on time. Another way to become more productive is by completing your weekly to-dos goal. This will demonstrate to your employer that you can handle a lot of work and that you want to take extra steps and do more to get the job done. Finally, you can become a time hero by meeting the number of work hours you should aim for every week. This will show your employer that you are punctual and that you value their time.

These are just several of the many steps that one can take to be a great employee. There are many other things that you can do as well. It is up to you to decide what is best for you and your career. However, these three things are a great place to start.

Absenteeism and attendance are other factors that affect how well a team functions. This is especially important to consider when managing a remote team, as it can be easy to lose time track for big companies of each employee's work day when everyone is on a different schedule.

Once you've established baselines for all of these metrics, you can then begin categorizing your team members into three groups: high performers, average performers, and underperformers.

High Performers

A study has shown that employees feel more engaged when recognition is part of their company culture. So make an effort to praise your high achievers and let them know their work is appreciated. This is especially important when working with freelancers, as they often score just as high or higher than traditional employees regarding engagement and satisfaction. The only exception is commitment, so keep that in mind when working with freelancers.

As an employer, it's crucial to remember that freelancers are more likely than full-time staff to be thinking about finding new clients — even when they're happy with their current arrangement.

One way to keep them committed is to make sure you recognize and value their contributions as much as you would any other team member.

Average Performers

It is important to work with your average achievers to help improve their working performance. Try scheduling individual meetings with these professionals to discuss their work and goals. This can be a good way to identify areas where they might need help. For example: "I want to talk to you today because you are 10-20% less active than the rest of the team. How can I help you increase this percentage?" Provide examples of task management and time tracking techniques they can. Try to understand their workflow; getting them back on track can be very helpful.

As a manager, you should to use metrics to motivate your team members. This way, you can provide clear feedback on areas where they can improve. Some employees might need more direct feedback. Others will need ongoing positive reinforcement. Your approach will depend on the individual employee's needs.

Low Performers

When determining whether to invest more resources into bringing underperforming employees up to speed or simply letting them go, it can be helpful to consider two questions that many great managers use to connect with low performers. First, have you provided this person with clear expectations of responsibilities and expected output? Second, have you provided feedback about their performance? Answering yes to both of these questions indicates that the employee is likely aware of the standards you expect and has received guidance on how they can improve. In this case, it may be worth putting additional effort into helping them meet your expectations. However, your lack of communication may be part of why they struggle.

Then ask yourself whether you want to continue working with such an employee. If the answer is no, then it is better to tell it as it is and look for another specialist.

Productive worker

Tracking the Time of Your Team with Wobbly Time Tracker

Productivity in today's fast-paced work environments can be challenging for companies that want to cultivate an efficient workforce. Employees are often distracted by non-work activities, and engagement in work tasks is declining.

Time recorders may be key to improving productivity in these modern conditions. Data shows that employees who keep track of time are more productive, engaged, and less likely to waste time on non-work activities. Managers can use this information to identify areas where employees need more support or coaching. By tracking of work time and increasing productivity, businesses can thrive in today's competitive marketplace.

Time tracking task management is a crucial tool for any business. It allows you to see how employees spend their time, identify areas where they may struggle, and make changes to help them work more efficiently. In addition, time tracking tips can help you create healthier work habits for your employees that can benefit your business as a whole.

There's no doubt that time tracking is a valuable tool for businesses. But many business owners haven't invested in time tracking tools yet. Now is the time to start using time tracking to improve your business. But, of course, just investing in a tool isn't enough. You also need to research effective time tracking strategies to do even more with the help of your small investment into time tracking systems when you track your time at work.

Time tracking is an essential tool for increasing productivity both personally and professionally. You can better manage your work, establish consistent work patterns, and improve your overall well-being by keeping track of your time. Additionally, time tracking can also lead to increased profitability for businesses.

Time management is crucial for any project manager. To ensure your project stays on track, consider using time tracking tips and best practices with robust work management features.

Alona Khatkova
Content Manager
Professional content manager. For over six years, I have used my main force — word — to promote the products and services of the companies I work with.
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