Time tracking software
Easy ways how to write an invoice
February 17, 2023
8 mins to read

Easy ways how to write an invoice

Knowing how to write an invoice is essential for any business. It can help you get paid faster, improve customer relationships, and clarify what goods or services have been provided. In this blog post, we'll discuss the basics of invoicing and share some simple tips that will make it easier for you to create professional-looking invoices. Keep reading to learn more about writing effective invoices that will pay you quickly!

Why correct invoice is important for you?

Invoices provide essential information that impacts both you and your customers. They help you to keep accurate financial records, ensure compliance with local and general regulations, show support for the product or service you provided and serve as a reminder of goods or services clients may have received from you.

An incorrect invoice can cause confusion, lead to discrepancies in expected payments, and even jeopardize customer relationships. Therefore, it is essential to ensure invoices are crafted accurately and delivered on time to maintain consistency in customer payments and your accounting books. By providing correct invoice preparation practices, you will be able to manage cash flow better, increase customer satisfaction and improve overall business performance.

Let's talk about how to make an invoice.

How to create a professional invoice

Thinking about how to create invoices for a small business or a large holding company, the methodology will be the same. Paying invoices carries the same goal for all businesses, to ensure timely payment for work performed. Creating a professional invoice begins with gathering relevant information, such as the client's contact and payment information. This should be followed by itemizing the services or goods provided, setting out the total cost of each, including taxes, and specifying a payment due date. To ensure your invoice stands out from the competition, you may include a logo and concise payment terms, such as discounts for early payments. At the bottom of your invoice, you should have an area for notes and signatures so that there can be written confirmation of receipt of payment. By taking these simple steps, you will be well on your way to creating a professional invoice that quickly gets you paid in full.

Best way to create an invoice — Use online invoice template

Creating an invoice may seem daunting, but now you'll know how to make an invoice online. One of the easiest ways to ensure your invoices convey professionalism is with an online invoice template or task recorder app. These templates provide a pre-existing design, making it much simpler to start formatting your documents. An online invoice template is also ideal for businesses on a budget, as plenty of free options are usually available. Choose a style and add relevant information like billing amount, taxes, due dates, and payment terms or notes to find the perfect one. With this approach, you can easily create a polished and professional invoice in no time.

Best way to make an invoice — Use Google Docs

Writing an invoice doesn't seem like such a daunting task if you have the right tools. Google Docs is an accessible and user-friendly document program that allows users to efficiently produce invoices with necessary features like company name, address, product descriptions, and unit prices. By writing their header information, the user can quickly upload their information onto the pre-made spreadsheet, format columns, add tax calculations and even insert an image or logo. From there, you are set up to generate multiple accurate invoices for repeat customers in no time.

An example of a simple template you can make in Google Docs

Microsoft Word for generating invoice

Utilizing Microsoft Word to create a professional-looking invoice is a great place to start. Start by creating sections for your customer's information and billing details. Include the date and number of the invoice, itemized descriptions, and how much each one costs. Once your document is complete, save it so you can reuse it if necessary. Taking the time to create a professional invoice will ensure you get paid in full and on time.

Free online tools for invoice writing

There are many tools for free generating invoices. With the Wobbly time tracking app, you can create invoices in moments. Wobbly provides an easy-to-follow template; all you need to do is fill in your customer details and items billed, and the invoice is ready. You can save a draft invoice and use this template monthly. You can save the document in a convenient format or send it to the customer immediately by mail. You will also receive notifications on the payment status of your invoice. Your invoices also come with built-in payment reminders, allowing you to follow up quickly and effectively on any outstanding payments.

Wobbly invoicing feature

With Wobbly, creating invoices doesn't have to be stressful, giving you more energy for running your business!

Few advices for invoice preparation

Many people wonder how to fill out an invoice correctly without making mistakes. Preparing a cool invoice may seem daunting, but invoicing becomes a breeze if you take the time to plan and use best practices. Consider setting up automated billing if applicable to your services or organization. Doing so will make it easy to keep track of payments and reconcile them with customer records. Additionally, ensure that you are considering the local taxes and deductions regulations. Keeping a log of reconciliations for audits is helpful for any business too. Finally, check that all other details, such as customer information and payment portals, are accurate each month before creating the invoice. These simple steps can reduce headaches and help you prepare outstanding invoices each month without fail.

Personalize info writing an invoice

Personalizing an invoice can be a great way to add a personal touch to your business operations. Invoice customization allows you to include your company logo, contact information, and other relevant details related to the transaction. This can improve the customer experience by making it easier for them to identify and interact with your business. Additionally, it also provides more clarity and transparency on the inclusion of costs and fees associated with the products or services being sold. Customizing an invoice is a great way for businesses to show professionalism without sacrificing time or resources.

Use the correct contact information of your company

Customers expect accuracy and professionalism when it comes to invoices, and one area that can often be overlooked is contact information. This may seem minor, but having the correct contact information is vital to ensure that customers know who they should reach out to with any questions or concerns.

By including accurate and comprehensive contact details such as your business name, address, email address, phone number, and other methods of communication, you will demonstrate a high level of reliability and commitment to customer service. Not only does this promote transparency between you and your clients, but it also builds trust between the two parties. Furthermore, ensuring that your contact information is always up-to-date will quickly increase customer satisfaction with your services – a key factor in building relationships and earning referral business.

Due date selection for producing invoices

When you start to make billing for services or goods, accurate timing can ensure that the company receives payment on time. To ensure smooth transaction processing, companies should carefully evaluate when choosing owing dates for their invoices. The most suitable due date should consider several factors, such as the time needed to receive the goods or services, the customer's payment policies, and any local banking regulations related to financial transactions. Neglecting to select a realistic due date may lead to late payment and leave businesses exposed to unforeseen complications.

How can Wobbly help with writing an invoice?

For those searching for an efficient, reliable way to keep track of time and generate invoices, the time management apps like Wobbly with invoicing feature may be the perfect solution. This useful program uses top-of-the-line features that make it easier to accurately capture and report daily tasks, hours worked, projects completed, and more. Its easy-to-use interface also simplifies creating invoices, making them look professional and ensuring accuracy when billing clients. Furthermore, this program has several other beneficial features that make it a great choice for businesses that want to stay organized and maximize their productivity.

Wobbly invoice dashboard

So, summarize how to write an invoice

Invoicing correctly is one of the most important aspects of running a business. Not only can inaccurate invoices result in costly mistakes, but they can also make customers unhappy as they may need to receive their products or services on time. A correct invoice gives customers trust and confidence in your business since they know that payments will be handled accurately and efficiently. Furthermore, invoices make it easier to track sales, budget expenses, and manage cash flow for the long term. In short, issuing accurate invoices is essential for fostering positive customer relationships, staying organized financially, and ensuring that your business remains profitable.

Now that you know how to write up an invoice, share it with readers and us, what invoicing methods do you practice with your clients?

Alona Khatkova
Content Manager
Professional content manager. For over six years, I have used my main force — word — to promote the products and services of the companies I work with.
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